Executive Assistants (EAs) perform, coordinate and oversee office administrative duties while providing an extensive level of support to Executive Managers. They help managers make the best use of their time and are relied on heavily to ensure that work is handled efficiently and

without the need for constant or direct supervision.

The strategic assistant will apply his/her professional knowledge and expertise to support CEO in all financial and strategic planning activities. We are looking for someone who is interested in working in a dynamic, challenging environment, for a company that recognizes and rewards creativity, initiative and contributions.

Strategic Assistant

·      To act as the first point of contact for the CEO, proactively and promptly reviewing and tracking incoming enquiries such as emails, invitations, complaints, and correspondence, responding directly or advising on responses to the CEO, providing clarity of outcomes/actions.

·      Manage administrative arrangements and planning for internal and external meetings and conferences, attending as necessary and to operate a system to ensure the CEO is fully briefed for meetings through a designed  action plan.

·      Provide high level of support with the key internal and external stakeholders involving the CEO, including preparing agendas, presentation material as required.

·      Ensuring follow-up actions are progressed to prepare correspondence, reports, memos, and, noting the need for accessibility in all documentation from all sources.

Ensure the completion of expense reports, composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, 

·      itineraries, and agendas; and compiling documents for travel-related meetings.

·      Sees ahead clearly; can anticipate future consequences and trends accurately; has board knowledge and perspective; is future orientated; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.

·      Maintaining the overall work plan and project plans, tracking key tasks, critical path and budgets.

·      Documenting the outcomes of projects.

·      Preparing regular reports against project progress in agreed format and content.

Day-To-Day Operations

·      Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

·      Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

·      Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

·      Represents the executive by attending meetings in the executive's absence; speaking for the executive.

·      Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.

·      Maintains customer confidence and protects operations by keeping information confidential.

·      Completes projects by assigning work to clerical staff; following up on results.

·      Prepares reports by collecting and analyzing information.

·      Secures information by completing data base backups.

·      Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.

·      Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

·      Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.

Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. 

Job responsibilities: